SPC Website Policy

Introduction: Southport Presbyterian Church (SPC), Indianapolis, Indiana, maintains a website to provide church members and the general public with a convenient source of information about the ministries of SPC. Information posted to the website can come from a variety of sources within the congregation, but principally the information comes from within the ministries themselves, either by action of the associated church staff or by ministry members directly.

Goal of the Policy: Since the website is publicly accessible, this policy seeks to guide two groups: 1) those who are preparing information to be posted to the website, and 2) those staff, members, guests, friends and visitors who attend worship services, special events, tours, concerts, Sunday school classes, fellowship meetings, ministry meetings or other gatherings taking place in the life of this congregation. For both groups, this policy is to provide guidance about what information is appropriate for posting to the site and to set the expectation about what information is likely to be posted. Special care has been given to create a balance between the utility of the website and the privacy of individuals.

Administration of the Policy: Every individual or ministry who posts to the site is responsible for the content they post. To assist in the administration of the site either an associate pastor, administrator or web coordinator will make periodic reviews of the contents of the website to ensure that this policy is being followed. All elders, deacons, ministries and staff will be given copies of this policy and will be expected to familiarize themselves with the policy's objectives and provisions.

SPC does not guarantee the confidentiality of information that is placed on the website, but will make reasonable efforts to restrict its use to SPC related activities and staff.

SPC will not sell, trade or release any personal information that an individual provides to us, with the exception of situations where SPC is required to comply with governmental, court, and law enforcement requests.

The following information can be posted without prior written permission of the person depicted or described:

1. Names, office phone numbers, extensions and SPC e-mail addresses of staff persons (i.e. janedoe@southportpc.org).
2. Photographs of staff members leading or attending an SPC event.
3. Narrative descriptions of events which contain the names of staff persons.
4. Staff biographical information.
5. First and/or last names of adult members when those members are designated as a contact person for an SPC event or activity.
6. Photographs of adults attending an SPC sponsored event or activity, with accompanying first name identification.
7. Photographs and full names of current staff members.
8. Calendar dates and physical locations of Presbytery, Synod and General Assembly meetings, and the names of SPC officers and staff who will be attending.
9. Descriptive announcements of scheduled events which contain the names of persons in a leadership role. For example, a visiting speaker, clinician, musician, author or local dignitary.

The following information must not be posted without prior written permission of the person described or depicted. This permission must be provided using the SPC Web Privacy Release form. If the person is a minor, written permission must be received from the parent or legal guardian and placed on file in the church Business Office.

1. Personal e-mail addresses of SPC staff persons, members, visitors, friends or anyone unrelated to the congregation.
2. Personal home or mobile phone numbers of SPC staff persons, members, visitors, friends or anyone unrelated to the congregation.
3. Narrative descriptions of events which include the last names of persons.
4. Photographs of adults with accompanying last names.

Whenever photographs of minors attending SPC events are published on the website, the following criteria must be observed:

1. No identifying captions will be used with any picture. In other words, no child’s name will be published with his or her picture.
2. Parent notification will be on file for all students shown in pictures.

Information concerning any individual's birthday, age, wedding anniversary, illness, death, marriage, prayer requests or praises are not appropriate for posting.

Any person discovering that information about themselves or family members has been posted on the SPC website that they do not wish to remain there should contact the SPC business office by phone (317-534-2900) or e-mail (office@southportpc.org). The pastoral staff, business administrator and personnel ministry will periodically review this policy and make changes as necessary.

Download the Web Privacy Release Form (PDF format)